The rollout of e-billing in Spain is now a reality. In just over two months, the Civil Service and its suppliers will be required to use the so-called Facturae in their business transactions. But the current regulation not only announces changes in public tender. Companies providing services of “special economic significance” must also adopt electronic invoicing before January 15. This obligation for the private sector is regulated in the Article 2b of Law 25/2013, whereby “the service provider companies referred to in Article 2.2 must issue and send electronic invoices in their relations with businesses and private individuals that agree to receive or have expressly requested the same”. Moreover, the text explains that this duty is independent of the size of the workforce or the annual turnover. Businesses deemed service providers of special economic transcendence include telecommunications companies, financial services, insurance brokers and water, electricity and gas suppliers. Also making up part of the group we find travel agencies, transport companies and retail businesses. Nevertheless, in these three latter cases, the requirement to issue electronic billing will only be enforceable if the procurement is carried out by electronic means. The Government reserves the right to include other companies in this list, due either to the nature of their business or turnover, so electronic invoicing is likely to continue to grow for the foreseeable future, as has occurred in other countries around the world. The rollout of this new model may save up to 3,48 euros per document and constitutes an open doorway to e-commerce and electronic management. The deadline for migration to Facturae ends on 15 January 2015 for the Public Administration and its suppliers, as well as for companies providing services of special economic significance. Those failing to adopt this system before the deadline set by Law 25/2013 run the risk of penalization, with formal warnings or fines of up to €10,000, as set forth in Article 2 b.
How to issue Facturae?
EDICOM has developed several electronic invoicing solutions in Spain designed to provide a response to all stakeholders involved in this technological leap. From low-cost and swift rollout web platforms for exchanging lower billing volumes, to advanced solutions, which automate the whole process and are integrated with the ERP.
Business@Mail: Massive scale invoice distribution
In addition to generating the invoice in legal electronic format, businesses of this type need an application with the capacity necessary to forward invoices to the thousands of consumers engaging their services, and to do so recurrently, with delivery guaranteed. To tackle this critical point, EDICOM has the electronic invoice publishing service (Business@Mail), accessed via a secure portal, where recipients can check and download their documents.