National, regional and local public administrations may now have their own general point of entry for electronic billing, with the aim of providing greater protection for suppliers. In other words, the Law grants each agency the necessary capabilities to develop its own entry and registration systems for e-invoices, provided they adhere to the technical and functional criteria described in Order HAP/1074/2014, published June 25 in the Official Gazette.
In addition, as provided in Article 3, suppliers will have two options when it comes to submitting e-invoices through general entry points: doing it individually with a web portal or by a web services communication system. The first option is intended for companies that issue a very low volume of invoices, as the process is carried out manually. The second is an electronic solution that provides added benefits, as it is integrated with the internal management system and automates the whole process: everything from sending to control and traceability of the invoices. In any case, communication between the supplier’s system and the service must be signed using a certificate from an authorized provider. In this sense, EDICOM is authorized to act both as technological provider of electronic invoicing services and as certification authority, so there is no need for clients to turn to third parties.
Once the electronic invoices are submitted via the pertinent general point of entry, they are forwarded to the accounting office to be entered in the registry. This way, suppliers will be able to track their bills. However, it will be mandatory to include certain additional fields in the bill. These are described in the annex to this new order and identify the recipient agencies of the invoice by means of an identification code.
Along with these measures, Order HAP/1074/2014 also refers to the interoperability of services with the billing systems of suppliers (Article 7) and sets out the features of the General State Administration General Entry Point for Electronic Invoicing, aka FACe.
Direct connectivity with any Administration
The rollout of Facturae in the different autonomous communities is a reality. Regions such as La Rioja, Galicia, the Valencian Community and Catalonia already have their own general entry points for electronic invoices. To this end, the EDICOM team has developed a powerful infrastructure that ensures connectivity with any regional or local authority or public organism, with connectivity and full integration with the internal management system guaranteed. Additionally, this Public Administrations HUB is permanently updated with the different communication protocols set by each of the general entry points.